The All Student Meeting reports on our work and give students the chance to directly impact it.
All Student Meeting (AGM)

ANNUAL GENERAL MEETING

 

The Annual General Meeting (AGM) is where the important legal bits happen – it’s your opportunity to get an inside look into how the union runs and where we spend money. You get to be part of vital decisions about the union’s inner workings, and have your say at the highest level.
 

The AGM, along with UCASU’s trustee board, are the highest decision-making bodies for the union. We have several processes and groups that inform how we work as an organisation, from referenda all the way down to our liberation groups. You can get involved at every level.

 


NEXT MEETING

TBC

Want to submit a motion to this Meeting? Download the template here and send to union@uca.ac.uk by 6pm, Wednesday 10 February 2021.

MOTION TEMPLATE FOR AGM 2021

 


Location

TBC

 


Agenda

  1. Ratification of minutes of previous AGM held on 28 January 2020
  2. Receive the report of the Trustees on the Union’s activities since the previous AGM
  3. Receive the accounts of the Union for the previous financial year ending 31 July 2020
  4. Appointment of the auditors
  5. To note the list of Affiliations of the Union
  6. Motions submitted by Members
  7. Open questions to the Trustees by the Members.

 


Minutes 

Wednesday 28 January 2020 Minutess

 UCASU ANNUAL GENERAL MEETING (AGM) MINUTES

 

WEDNESDAY 28 JANUARY 2020 from 17:00

HELD VIA VIDEO CALL BETWEEN:

CANTERBURY – KIRK LECTURE THEATRE – 39 in attendance

EPSOM – LECTURE THEATRE – none in attendance

FARNHAM – ROOM G14 – 31 in attendance

ROCHESTER – SEMINAR ROOM – none in attendance

 

These are the minutes of the University for the Creative Arts Students’ Union, Annual General Meeting.

Callum Mitchell (CM for the continuity of the minutes), UCASU President Surrey, welcomed and thanked all for their attendance. CM requested a head count and final numbers from all campuses to ensure a 1% quorum was met as per the Constitution 10.9. This was confirmed.

1. Ratification of minutes from previous AGM (held Wednesday 26 September 2018)

Minutes were taken as read. MS asked if there were any questions or queries surrounding the minutes. None were received.

MS proposed a vote to accept the minutes from 2017:

In favour: 70

Against: 0

Abstain: 0

PASSED.

2. Receive the report of the Trustees on the Union’s activities since the previous AGM

CM presented the trustee report.

CM asked for any questions concerning the trustee report. None were received.

CM requested a vote to approve the received report.

In favour: 70

Against: 0

Abstain: 0

PASSED.

3. Receive the accounts of the Union for the previous financial year

CM presented the accounts and reported notable achievements and performance. This included income, expenditure, and an explanation of deficit as per the presentation.

No questions were asked regarding the documents.

MS requested a vote to approve the accounts.

In favour: 70

Against: 0

Abstain: 0

PASSED.

4. Appointment of auditors

CM explained the role of an auditor and why the Union has one. CM noted our auditors are Kingston Smith and gave a short background information of them.

CM requested a vote on the continuous use of Kingston Smith.

In favour: 70

Against: 0

Abstain: 0

PASSED.

5. Note the list of affiliations of the Union

CM noted the following affiliations and requested a vote for approval.

  • National Union of Students
  • British Universities & College Sport
  • Nightline
  • Surrey County Rugby Football Union Ltd
  • Surrey County Football Association Ltd
  • Table Tennis England

6. Motions

TBC

7. Open questions to the Trustee by the Members

CM opened the floor to any questions. None Were asked.

CM thanked all for coming and closed the meeting.

Meeting finished at 13.42.

 


Trustees Report

Trustees Report

Objectives:

We will have active identity communities on each campus, comprising LGBTQ+, BAME, Women and Disabled students.

We will build our relationships with pre-degree and International students.

We will observe key assigned months and days associated with identity and faith relevant to our members.

We will ensure students at all campuses have SU-run activities they can participate in.

SUCCESSES

  • Received over 10,000 attendances at events during Freshers.
  • Held General Election debates featuring candidates or representatives from parties contesting the December 2019 General Election in Epsom, Farnham and Rochester.
  • Supported over 250 students with advice cases.
  • Ran makers markets on all campuses with 77 stalls.
  • Achieved an ‘Excellent’ Green Impact score for the second consecutive year.
  • Successfully lobbied for the introduction of reusable plastic cups in the UCA Bar in Farnham.
  • Launched ‘It’s Not OK’ and ‘Shut Down Hate’ campaigns to promote mutual student respect on campus.
  • Clubs and societies raised over £1,000 for charity.
  • Represented student views during the process of shutting campuses and the move to online teaching.
  • Co-signed an open letter to landlords of students asking for compassion during lockdown, which was successfully used by students to negotiate rent reductions.
  • Our online support materials were accessed over 4,500 times.
  • 450 students joined a club or society.

FUTURE PLANS

UCASU introduced a new strategy in summer 2020, which creates an Annual Plan each Spring that supports the overall Aims of the Union. This will allow the Union to be more responsive to the needs and interests of its members and avoid tying student representatives and future Boards to the priorities of previous members.

The dominant factor affecting our activity over 2020/21 will be the coronavirus Covid-19 pandemic, which will hit commercial income and engagement rates at all campuses. This is a challenge we are ready for and will endeavour to provide a safe and inclusive experience for all students.

As with the previous year, we are operating at the limits of our financial means. It will be necessary to seek support from the institution or aggressive commercial development to undertake any substantial development of our offer.

We will develop our Communities programming to continue our success around enhancing campus communities and fostering a sense of belonging among our members.

Our Freshers activities will improve in quality of offer, building on the foundation of commercial reconfiguration started in 2016.  Following this, we will continue to create opportunities within the local community, through which at least 50 members will contribute to building links between students and the campus town or city. 

Our work to represent marginalised or under-represented groups will expand, making our activity in this area more visible and impactful.

When things aren’t going to plan, we will provide a supportive hand to students who need it. Our advice service is key to this and will assist over 200 students through the year.

 


Motions

Awaiting submission.

 


Audited Accounts

Download missing

 


List of Affiliations for 2019/20

1. National Union of Students (NUS)
2. British University & Colleges Sport (BUCS)
3. Nightline
4. Surrey County RFU Ltd
5. Surrey County Football Association LTD
6. Filmbank