How we run our Elections and By-Elections
Election Rules

ELECTION RULES

Reviewed MARCH 2021

 

CAMPAIGNING

Each candidate is responsible for the actions of themselves and every member of their campaign team. Therefore a candidate may be penalised for actions by their team that they are unaware of – it is the candidate’s responsibility to ensure all their team know the election rules.

  1. Candidates should not break the law or any University policies such as the UCA Bullying and Harassment Policy.
  2. All candidates / teams must let students cast their votes without pressure, if a student needs help they should ask a member of Union staff. Candidates cannot cast votes on behalf of others.
  3. All votes will be cast online and any electronic device which can be used to vote will be classed as a polling station. Candidates must not interfere with any ‘polling stations’, and cannot use their own devices for students to vote on.
  4. Candidates or their team should not interfere with/remove/change other candidates’ promotional material.
  5. Candidates should not bribe, impersonate or harass any student during campaigning.
  6. Candidates should be mindful that there are four UCA campuses and students from all campuses can vote in elections for Sabbatical Officer, Student Governor, and NUS Delegate.
  7. Candidates should not attack other candidates’ campaigns in a derogatory or inflammatory manner (this includes comments made online). They may, however, point out weaknesses in their opponent’s campaign. (The difference between “You’re rubbish” and “I don’t think this idea of yours will work, I offer a better alternative…”)
  8. UCASU and its staff cannot endorse any candidate and must serve to ensure the election is run freely and fairly.
  9. We will run a briefing for all candidates. If you are unable to attend at the set times you must let the Deputy Returning Officer know with 24 hours’ notice on union@uca.ac.uk for it to be rescheduled for you.

INCUMBENT OFFICERS

  1. Candidates who already hold a position within UCASU may not use Union time or resources to enhance their own campaigning or that of another candidate.

ELECTION PROCESS

  1. The election will be conducted in accordance to the Elections By-law Regulations, which the Returning Officer shall be the final interpreter of.
  2. Manifestos must comply with any format requirements stipulated by the Deputy Returning Officer. – 1 A4 page.
  3. Candidates cannot campaign with other candidates in a team, or use shared physical resources (including online).
  4. Any candidate may withdraw from the election at any point by informing the Deputy Returning Officer.
  5. Any candidate or their appointed deputy may, if they so wish, attend the counting of the votes as observers only. The Deputy Returning Officer must be made aware of this 24 hours before the count is due to start.

 Complaints

  1. Any challenge or complaint concerning the administration and good conduct of the election shall be heard and determined by the Returning Officer within 24 hours of such a complaint being lodged by any full member or the candidate or their nominee.
  2. Any complaint against the conduct or administration of the election shall be received by the Returning Officer before the end of polling.
  3. No candidate may challenge the result of the election once the count has started.
  4. If candidates wish to make a complaint about another candidate’s campaign they must report this in writing to Deputy Returning Officer at: elections.su@uca.ac.uk
  5. Any candidate who has an appeal lodged against them will be notified at the earliest opportunity.
  6. You will have 24 hours to appeal any complaint in writing to the Returning Officer on elections.su@uca.ac.uk
  7. A challenge or complaint during or following the count, shall only relate to the conduct of the count, and shall be lodged with the Returning Officer who shall resolve the complaint within 24 hours of it being lodged.
  8. The Returning Officer will decide on the penalty (if any) of any candidate complaint, this can range from a verbal warning to disqualification from the election.The Returning Officer is responsible for the final interpretation of these rules and final decisions will lie with them.
    Deputy Returning Officer – Sophie Jackson, UCASU.
    Returning Officer – TBC, National Union of Students.

 

REFERENDUM RULES

Reviewed MARCH 2021

 

CAMPAIGNING

  1. Campaigners should not break the law or any University policies such as the UCA Bullying and Harassment Policy.
  2. All campaigners must let students cast their votes without pressure, if a student needs help they should ask a member of Union staff. Campaigners cannot cast votes on behalf of others.
  3. All votes will be cast online, any electronic device which can be used to vote will be classed as a polling station. Campaigners must not interfere with any ‘polling stations’, and cannot use their own devices for students to vote on.
  4. Campaigners or their team should not interfere with/remove/change other campaigners’ promotional material.
  5. Campaigners should not bribe, impersonate or harass any student during campaigning.
  6. Candidates should be mindful that there are four UCA campuses and students from all campuses can vote in referendums.
  7. Campaigners should not attack other campaigns in a derogatory or inflammatory manner.
  8. UCASU and its staff serve to ensure the election is run freely and fairly.


Referendum PROCESS

  1. The referendum will be conducted in accordance to the Election By-law Regulation, which the Returning Officer shall be the final interpreter of.
  2. The referendum will be conducted through ‘Membership Solutions Limited’ software

Complaints

  1. Any challenge or complaint concerning the administration and good conduct of the election shall be heard and determined by the Returning Officer within 24 hours of such a complaint being lodged by any full member or the candidate or their nominee.
  2. Any complaint against the conduct or administration of the election shall be received by the Returning Officer before the end of polling.
  3. No candidate may challenge the result of the election once the count has started.
  4. If candidates wish to make a complaint about another candidate’s campaign they must report this in writing to Deputy Returning Officer at: elections.su@uca.ac.uk
  5. Any candidate who has an appeal lodged against them will be notified at the earliest opportunity.
  6. You will have 24 hours to appeal any complaint in writing to the Deputy Returning Officer on elections.su@uca.ac.uk
  7. A challenge or complaint during or following the count, shall only relate to the conduct of the count, and shall be lodged with the Returning Officer who shall resolve the complaint within 24 hours of it being lodged.
  8. The Returning Officer will decide on the penalty (if any) of any candidate complaint, this can range from a verbal warning to disqualification from the election.

The Returning Officer is responsible for the final interpretation of these rules and final decisions will lie with them.