EVENTS TEAM

This role is only available to current UCA students.

 

Job title	Events Team
Contract	Casual
Grade	£9.66 per hour (inc holiday pay)
Location	Farnham
Reports to	Commercial & Campus Life Manager / Events Supervisor
Responsible for	None

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Dates

Application closing date: Ongoing

Interview date: Ongoing

 

Job Purpose

University for the Creative Arts Students’ Union (UCASU) provides support, enrichment, and representation for over 6,000 students. The Students’ Union is split between four separate campuses across Surrey and Kent, each one offering a range of courses to study. This means that every campus is different, bringing its own set of unique personalities, opportunities, and expectations. Students are at the heart of everything we do.

Glasshouse is the number one late night venue in Farnham, based right in the heart of campus. Whatever you’re in to, we like to think that Glasshouse has something for you. From chilled acoustic sessions and quiz nights, right through to Ibiza-style foam parties and burlesque events. It’s also the home for our Freshers, Halloween, and Summer Balls.

These events create social opportunities and can be hugely beneficial to students’ mental health, to unwind from studies. This year more than ever, we want to include students at the heart of everything that we do. You have the chance to join the official events team and help make the best nighttime experience possible for all UCASU members, by helping to plan, promote and deliver the programme of events.

There are many elements that go into making a successful event and two days in a row are rarely the same. The role requires you to work in a variety of positions for event planning and delivery. There is also the chance to progress and further develop in areas where you excel and are passionate about.

 

Job Description

Please note – The role may require you to work across any days in the week or weekends. Often you will be required to work at night times and finishing after the venue has closed. This role is working for the events team and is not a bar position. However if you are interested in working for the bar, please let us know of your interest so we can pass your interest to the applicable person.

 

Duties Including:

 

Event Planning

• Contributing and discussing ideas for new events and content, as part of group discussions led by the Commercial & Campus Life Manager
• Researching Artists / DJs / Talent for specific events

 

Promotion

• Distributing giveaways or leaflets on campus to attract attention to an event.
• Being an ambassador and giving students the correct information about upcoming events during Freshers, Open Days, etc.

 

Event Delivery

• Assisting with dressing the venue with décor/drapes to theme it as specified
• Loading / Unloading / Lifting of equipment
• Assisting with Venue clean up
• Handling transactions and wristbands in the Box Office
• Micro supervising sub-activities at larger events (Such as distributing Silent Disco Headphones at Freshers’ Ball)
• Assisting technical staff with setting up AV equipment.
• Performing tasks to mitigate any Health and Safety risks.

 

Union-wide projects and more

• To contribute to large union wide projects such as elections
• To undertake any other duties deemed commensurate to the role

 

Person Specification

CRITERIA	REQUIREMENT	HOW WE WILL TEST THIS
Knowledge
An interest in events; club nights, live music, music genres, installations, festivals	Essential	Application
An understanding of the possibilities and limitations for Glasshouse events	Desirable	Application
Skills / Attributes
The ability to contribute to group discussions and projects, to communicate effectively, to participate in critical assessment of plans	Essential	Interview
A willingness to undertake tasks under instruction from your supervisor	Essential	Application
To understand when and how to use initiative	Essential	Interview
To be able to communicate with other students, confidently and professionally, with strong customer service skills	Essential	Interview
A positive and can-try attitude in the workplace	Essential	Interview
A keen eye for the aesthetics of an event	Desirable	Application
Experience
Previous experience relevant to any element of the role, as outlined in the Job Description. This can be through employment, volunteering, education or other first-hand knowledge	Desirable	Application
Handling of cash / card transactions	Essential	Application
Working in a fast paced and / or loud environment	Desirable	Application
Working under pressure of tight deadlines or unsociable hours	Desirable	Application

 

Application Form