Campaigns & Democracy Coordinator

£21,016 per annum

5 days per week (35 hours per week)

Nine month fixed-term contract

Location: Rochester

Application Deadline: Midday, Friday 13 October 2017

Interview: Wednesday 18 October 2017 in Rochester

Application process is through the application form found at the bottom of this page. Should you wish to discuss the role prior to application please contact Sophie Jackson on 01227 81 7412 or [email protected].

The Role

As Campaigns and Democracy Coordinator, you will be responsible for supporting the progress of the union’s campaigns and for involving students in our democratic activities. We are looking for an individual with a passion for engaging students in UCASU’s campaigning and democratic activity, and someone who inspires others to make high level change.  The ideal candidate will possess strong administration skills and combine this with an ability to coach and develop students in order to improve the student experience.

The successful individual will have significant experience of working in a fast paced, dynamic organisation and understands what makes a vibrant and exciting student experience for UCASU students. The Campaigns and Democracy Coordinator will have an excellent knowledge of current themes and issues within Higher Education and students’ unions and has the ability to proactively support sabbatical officers and students in running successful, progressive campaigns.

Job Description

Accountable to: Head of Membership Engagement

Responsible for: Liberation leaders (20), Campus Executive Officers (8) and any campaigning and/or democratic volunteers

Job Purpose

  1. Coordinate all democracy and governance related activity
  2. Support students and officers in relevant campaigns
  3. Contribute to the Membership Services Department’s strategic and operational planning
  4. Responsible for volunteers involved in democracy and campaigning and provide operational support for part-time officers and sabbatical officers

Key Responsibilities

1. Coordinate all democracy and governance related activity

  • Coordinate the Union’s democratic functions including policy votes, elections and student forums
  • Responsible for maintaining and populating data systems associated with democratic functions
  • Coordinate Union staff and officers to recruit election candidates and involvement in voting periods
  • Responsible for keeping and disseminating minutes, records and agendas of democratic meetings
  • Responsible for the promotion of democratic events and functions
  • Coordinate our representation at national conferences and NUS events including liaising with relevant representatives
  • Coordinate student volunteers supporting in officer campaigns
  • Responsible for supporting engagement with union campaigns
  • Provide support for the day to day operation of the Union’s democratic groups and bodies including promoting and arranging meetings & taking and circulating minutes
  • Liaise and negotiate with University staff and other relevant external parties to in relation to democratic functions.

2. Responsible for volunteers involved in democracy and campaigning activities and provide operational support for part-time officers

  • Coordinate training and induction for elected student volunteers
  • Provide democracy volunteers with information relating to their roles and UCASU’s governing documents
  • Responsible for specific administrative support for democracy volunteers including booking rooms, travel and accommodation
  • Responsible for supporting election candidates including coordinating training
  • Provide election candidates with information relating to elections and UCASU’s governance documents
  • Primary operational support for part-time officers including coordinating training & development
  • Responsible for advising democratic volunteers on matters including UCASU’s governing documents, conducting effective meetings, and increasing involvement in democracy
  • Maintain communication with democracy volunteers – including regular communication with part-time officers and support with running campaigns
  • Maintain communication for elected volunteers and students involved in union campaigns
  • Responsible for advising part and full time officers on campaigning tactics, techniques and supporting the administration of these campaigns.

3. Contribute to the Membership Services Department’s strategic and operational planning

  • Significantly contribute to the design and delivery of UCASU’s brand new governance model
  • Provide information relating to democratic functions and campaigns for reports and meetings as required by the Head of Membership Engagement
  • Contribute to the Membership Engagement Department’s strategic planning by putting forward evidence-based ideas for improvements to democracy and governance, and put forward ideas for democratic and governance activities
  • Contribute to the Membership Engagement Department’s operational planning by planning the tasks and events relating to democracy and governance
  • Liaise and negotiate with University staff and other relevant external parties to in relation to democratic functions or campaigning activity.


Good general education, typically to the Higher/A level Essential
University/College degree, preferably from a course within the arts Desirable
Personal experience of further and/or higher education Essential
Personal experience within democratic structures Essential
Experience using databases Essential
Experience using IT systems Essential
Experience working with or managing volunteers Essential
Experience training students or staff Essential
Strong Administration experience, particularly in relation to committees Essential
Previous experience in a democratically led organisation Desirable
Demonstrable understanding of Students’ Unions or other democratic organisations Essential
Knowledge of democratic systems and processes Essential
Strong understanding of governance models and how to develop them Essential
Knowledge of best practise in campaigning Essential
Able to understand working with a complex external organisation Essential
Excellent communication skills, verbal and written Essential
Ability to quickly build relationships with others Essential
Proficient in e-communication Essential
Excellent ability in coaching and mentoring students Essential
Excellent planning, organisational and administrative skills – with a particular focus on attention to detail Essential
Self-motivated and self-reliant Essential
IT competent with a working understanding of Microsoft Office Essential
An eye for detail with the ability to deliver accurate work when under pressure Essential
Able to develop and manipulate databases and other data management programmes Desirable
Desire to work within a democratic student led environment Essential
Understanding and commitment to equal opportunities Essential
Desire to work within organisation servicing a culturally diverse membership Essential
Demonstrably high standards of personal integrity Essential