MITIGATING CIRCUMSTANCES

Circumstances may arise for students whilst studying that are beyond their control and may affect performance or result in a loss of attendance. In these cases you can apply for Mitigating Circumstances. With no effect on grades, you can get some extra time to complete the work.

If you believe that your work is being negatively affected by exceptional and unforeseen circumstances, including illness warranting a medical certificate, you should fill out a Mitigating Circumstances Form (MCF1) and hand it in/email it to the Campus Registry in advance of the submission deadline. Find the form at the bottom of the Student Regulations page.

If due to the nature of your circumstances completing the form before the submission date, or you submitted work you now wish to be discounted because of your circumstances then fill in the form with clear reasons why you couldn’t complete the form before.

The form comes with a set of guidance notes to help guide you through the process and to let you know about your eligibility for Mitigating Circumstances. You can read the Mitigating Circumstances Regulations on MyUCA.

If you would like further support or advice, get in touch with your Campus Officer or email SU Advice [email protected], or pop into Campus Registry.

Please ensure you complete the form in advance of the submission date, and with any evidence required since failure to do so may result in your circumstances being declared invalid, and the original deadline remaining.

If you have a medical condition that fluctuates, then it is important to make the university aware of this, so it is easier to apply for Mitigating Circumstances in the future.

CORROBORATIVE EVIDENCE

Corroborative evidence must specify the nature, timing and severity of the problem and, provide an independent assessment of the effect that the problem is having on your performance.

Where this is confidential, attach to the form in a sealed envelope marked “Confidential : for Course Leader.”

Corroborative evidence may include:

  • A medical note confirming that you were suffering from a medical or psychological condition (written at the time you were suffering from the condition).
  • A letter from a counsellor confirming a psychological or emotional condition for which you were receiving counselling and how this affected your academic performance.
  • An official document such as a Police report, including a Police reference number, court summons or other legal document.
  • A letter from a solicitor, social worker or other official agency.
  • Death certificate or order of service.

Decisions relating to mitigating circumstances are matters of judgment. Each case will be considered on its merits, but the University provides further guidance on specific issues in its Guidance Notes.

If your request is approved you should then make sure that the Course Leader completes the receipt with the agreed deadline. You should then submit this receipt with the work on the agreed new deadline.

WHAT OUTCOMES CAN I EXPECT?

It is expected that most mitigating circumstances will be resolved by giving an extension. Assessment marks cannot be changed as a result of a successful claim.

All information correct at time of publication.

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